Your travel profile needs to match the names 和 information on your 政府签发的身份证. 这些信息将用于预订您的旅行.

费用 must be submitted 和 approved by the last day of the month 在其中的交易张贴. 如果这个月的最后一天 with your travel dates, transactions must be submitted within 5 返回后的工作日. 费用包括报销卡， declining balance card, lodge card (used for airfare charges), 和 实付费用. 旅行者可能包括多次旅行，商务 费用, 实付费用, 和 expense card 费用 into one 费用报告.  办理个人车辆里程报销、费用报销 可以每45天合并提交一次吗.

参考 礼物 卡片、礼品及奖品政策  

You can Itemize an individual charge to break one charge to more than 一个FDM. You can also allocate a charge to different FDM’s by either 百分比或金额.

即将到来的信息.

的 业务 purpose should be short 和 a high-level explanation of 会议. For example - Treasury Management 会议, Baseball 招聘等.

You will need to create a new 费用报告 because you cannot claim 同样的花费两次. 博天堂官方网页新报告，请务必参考 前面的报告在评论中.

Your 卡费用 or Declining Balance card will convert the charge 自动. 我们有一个 货币 转换器 如果您用外币现金支付，请使用.

即将到来的信息. 

即将到来的信息

的 IRS states that any meals reimbursed for single day travel are considered taxable because there are no overnight stays involved. 的re is not a business purpose to the Per Diem (for example - an individual would provide their own lunch normally if there were no overnights involved, so it’s a benefit to be reimbursed for same 每日津贴). 

If you are unsure whether an expense meets the criteria for reimbursement 和/or if it will be considered taxable by the IRS, you 可能会发现 应纳税的 费用 文档有帮助.

Group 餐 is more than one person at a meal that will be paid for 用GVSU的资金. 参加者姓名及所属机构(雇员、学生、 or guest) are required for any group meal paid for by GVSU.

Note employee-only meals are against policy 和 need to be routed to 你的任命主任/院长批准.

参考膳食费用部分 费用 类型指南.

1. Itemize the alcohol so it is separated from the regular food 费用. 使用消费类别SC0019酒精.
2. Use a FDM with a designated code DS0445 for the alcohol.

An Admin can be a delegated approver if your Appointing Officer 批准它. However, as Admin, you cannot approve your own expense 作为那个委托进行报告. 例如，如果你是你的 manager 和 you submit an 费用报告 as you, your manager will 需要直接登录并批准请求.

Faculty that are claiming reimbursement for Professional Development or primary approvers reviewing these reports may need to add an additional approver to the workflow if someone else needs to review 这份报告.

即将到来的信息

Yes – Most departments will continue to have Department cards for 一般使用.

• Department Card Logs – If you have a Department Card, you should 继续有部门日志. 日志的目的是提供帮助 keep track of the card - who has it, when 和 what was charged - 和 帮助创建用于费用目的的业务目的. 最好的 practice for a Department Card is for a department to keep the log internally 和 put the user's name in the 业务 Purpose of the 费用报表中的个人费用. 这将有助于 以后的跟踪. 如果你不想这样做，你将需要这样做 在帐簿上附上一份日志副本.

使用费用类型个人/不可报销. 这将发送电荷 到你的预算中，到SC0177 -杂项费用. 然后你需要 赔偿大学的错误收费. 支票或钱 order for the amount should be delivered to the 商业与金融 2015年尊伯格大厅办公室. 一旦收到支票，我们就会 赊账你的FDM.

Reconcile all charges before your last day 和 follow the 费用 卡政策 如何处理您的信用卡.

All 卡费用s assigned to you will be linked on your main 费用 页面.  You can also look at the detail for each individual card by selecting the All 费用 drop down next to the Available 费用 header.  然后，您可以选择要查看的卡片.

Department cards can only be assigned to a single profile. 的 transactions for this card will only appear under the profile to which 卡片被分配. 如果卡没有分配给你，你会 need to provide the receipt 和 other necessary information to this individual.

Your 卡费用 费用 are 自动 fed into your profile 和 will appear under your Available 费用 with the 卡费用 付款类型. 交易可能需要长达一周的时间才能出现. If the 付款类型 says Out of pocket, you have manually entered the expense details 和 you will not be able to change the 付款类型 to 卡费用. 如果您需要核对报销卡费用，请稍等 for the transaction to feed into your profile with the 卡费用 付款类型.

GVSU has partnered with Corporate 旅行 Management (CTM) for all 旅行预订. CTM对预订收取费用，这笔费用就来了 在你的个人资料里作为单独的支出. 费用类型将 default to airfare, but you are encouraged to charge this to the same 将用于预订的FDM. 如果该费用由GVSU支付 卡费用, expense details will be fed in with the transactions 和 不需要收据. 如果费用是自付的，那就有收据 是必需的. 看到 旅行 管理费表 查看所有费用的清单. 

即将到来的信息.  注意:客人报告不能用于 博天堂官方的员工.  

For students with occasional travel or 费用, a GVSU employee will need to book travel 和/or prepare a guest report on behalf of the student.

All reservations that are delivered to campus go through Facilities 服务. 请参阅 司机 批准，车辆使用和租赁程序.

Cash Advances will only be approved if the trip or item for purchase cannot be managed with an 卡费用, Declining Balance Card or 个人资金.